Anti-Fraud and Corruption Poli...

Anti-Fraud and Corruption Policy of FBTF

1. Introduction

Future Bridge Tech Foundation (FBTF) is committed to maintaining the highest standards of integrity, transparency, and accountability in all its operations. Fraud and corruption undermine development goals, damage public trust, and divert resources meant for beneficiaries. This policy outlines FBTF’s approach to preventing, detecting, and responding to fraud and corruption in all forms.

2. Purpose

The purpose of this policy is to promote an organizational culture that rejects fraud and corruption; define clear responsibilities for preventing and managing fraud and corruption; provide guidance on identifying, reporting, and responding to suspected or actual fraudulent or corrupt activities; and protect the Foundation’s assets, reputation, and stakeholders from dishonest practices.

3. Scope

This policy applies to all directors, management, employees, volunteers, interns, consultants, contractors, partners, suppliers, donors, and any external parties associated with FBTF’s programs or operations.

4. Definitions

Fraud: Any intentional act of deception, misrepresentation, or concealment intended to gain an unfair or unlawful advantage, including theft, falsification of documents, and misuse of funds.

Corruption: Abuse of entrusted power for private gain, including bribery, extortion, nepotism, and conflict of interest.

Bribery: Offering, giving, receiving, or soliciting anything of value to influence actions or decisions improperly.

Conflict of Interest: A situation where personal interests interfere, or appear to interfere, with the impartial execution of duties.

5. Principles

FBTF operates under the following anti-fraud and anti-corruption principles:

1.      Zero Tolerance: FBTF strictly prohibits any form of fraud, bribery, or corruption.

2.      Accountability: Every member of the Foundation is accountable for acting honestly and safeguarding resources.

3.      Transparency: All financial and operational activities must be conducted transparently and documented.

4.      Integrity: Ethical conduct and professionalism are expected at all times.

5.      Fairness: All procurement, recruitment, and partnership activities must follow due process.

6. Responsibilities

Board of Directors: Approves and oversees the implementation of this policy; reviews reports of fraud and corruption cases and ensures appropriate disciplinary and legal actions are taken.

Executive Director / CEO: Ensures effective internal controls and staff awareness of this policy; leads investigations and reports confirmed cases to the Board and relevant authorities.

Management and Staff: Maintain vigilance and immediately report suspicious activities; comply with all internal control procedures.

Volunteers and Partners: Uphold FBTF’s values and avoid any activity that could be perceived as fraudulent or corrupt.

7. Prevention Measures

FBTF will implement the following preventive measures:

·         Regular financial audits and internal control reviews.

·         Due diligence on partners, suppliers, and contractors.

·         Clear segregation of duties and authorization procedures.

·         Awareness training on ethics, accountability, and anti-corruption.

·         Transparent procurement and reporting systems.

8. Reporting and Whistleblowing

Any suspected fraud or corruption must be reported immediately to a supervisor, the Executive Director, or through FBTF’s official reporting channel: report@futurebridgetech.org. Reports can be made confidentially and without fear of retaliation. FBTF guarantees protection for whistleblowers in line with its Whistleblower Protection Policy.

9. Investigation Procedures

All reported cases will be promptly investigated by an appointed team or external auditor. Evidence will be gathered in a fair and confidential manner. Appropriate disciplinary, legal, or corrective actions will be taken where wrongdoing is confirmed. Findings may be shared with law enforcement authorities when required.

10. Disciplinary Actions

Confirmed cases of fraud or corruption will result in: termination of employment, volunteer service, or partnership; recovery of misappropriated assets; legal action, including criminal prosecution; and reporting to relevant regulatory bodies and donors.

11. Monitoring and Review

This policy shall be reviewed annually by the Board of Directors to ensure effectiveness and compliance with national and international standards. Continuous improvement measures will be adopted based on lessons learned and audit recommendations.

12. Policy Approval

This Anti-Fraud and Corruption Policy was approved by the Board of Directors of Future Bridge Tech Foundation (FBTF) on this 17^th October 2025.